Spring cleaning doesn’t have to just be for your cluttered garage. Spring is also a great time to “spring clean” your business.
Spring cleaning your business can involve anything from actually cleaning your office space to introducing new processes to increase efficiency. These are the usual changes managers and owners make to their businesses—but have you thought about going green?
Going green is a lot easier than it seems. One of the easiest, most affordable ways to turn your business into a green business is to go paperless.
How does going paperless help my company be green?
Instead of printing out copies of a document for a meeting, a paperless document management system allows you to view company documents on your phone or tablet. A DMS Cloud service gives you access to all your documents at any time while maintaining security and HIPAA, FINRA, and SEC compliance.
Do you currently have hundreds or even thousands of documents stored in file cabinets? Studies estimate that each 4-drawer filing cabinet costs $1,200 per year to maintain. Eliminate the need for paper copies and physical storage—and turn your computer or tablet into a completely mobile office—by going paperless. This not only saves paper, it also saves you significant time and increases efficiency.
Removing the need to print paper copies of documents saves on paper usage, toner, ink, and printer maintenance costs, which in turn helps your company become greener.
Is going green affordable?
A lot of the environmentally friendly options available to businesses today seem to be too pricey. Energy-efficient light bulbs, LED monitors, and energy-efficient appliances can quickly get expensive. Document management solutions, however, are very affordable.
Not only is a document management system affordable, but it will save you even more money by saving your employees’ time. Instead of wasting time finding documents in old filing cabinets, they’ll easily be able to find anything they need within a DMS. Your employees will be freed up to work on the other, more important business tasks at hand.
Is going green easy?
A common concern a lot of people have with going green is how difficult it will be to implement the new green solutions. After all, any downtime in business costs money. If your company has to spend days on end implementing new green solutions, the costs make going green inviable.
The right document management system is very easy to implement, and it won’t cause disruptions to your existing processes. Instead, a DMS implements existing processes and speeds them up, without causing your company unnecessary downtime.
Don’t wait—start going green today!
About the Author:
Jesse Wood is the CEO of document management software vendor, eFileCabinet. Founded in 2001, eFileCabinet, Inc. began as a cutting-edge tool to digitally store records in accounting firms. As it grew in popularity, eFileCabinet developed into a full-fledged electronic document management solution designed to help organizations automate redundant processes, ensure security, and solve common office problems.